Department(s)
Development & Global Initiatives
Operations
Program/Division(s)
Development & Global Initiatives
Finance

Officer

Location(s)

Sydney (Australia)

Position Type

Professional/Managerial

Term

Deadline

ID Reference

2018-1595

Description

Human Rights Watch (“HRW”) is seeking a highly motivated and qualified Officer to ensure the smooth and efficient running of HRW’s Sydney office in the Operations and Development and Outreach Departments. The position reports to the Senior Associate Director of Financial Operations based in New York and the Australia Director based in Sydney.

Responsibilities

FINANCE 
  1. Act as the local Finance representative and assist with the implementation of Finance policies locally;
  2. Manage the bank accounts and cash flows;
  3. Assist the Senior Associate Director in establishing and monitoring the office budget;
  4. Record all monthly financial activity into the organization’s financial system;
  5. Process financial transactions, including payroll, pensions, monthly bill payments, expense reimbursements and disbursements;
  6. Run internal and external financial reports;
  7. Process and track expenditures and revenue transactions;
  8. Work with financial service vendors such as auditors, accountants and governmental tax offices;
  9. Prepare audit files;
  10. Prepare quarterly and annual financial management reports for the Board;
  11. Review GST processing and allocations for accuracy;
  12. Oversee all state and federal compliance with charities regulators;
  13. Assist the Senior Associate Director in handling issues in relation to HRW’s legal, branch and charitable status;
  14. Work in conjunction with the Senior Associate Director to develop strategic plans for Operations; and 
  15. Assist the Associate Director in developing internal procedures and protocols to streamline the Operations work.
HUMAN RESOURCES
  1. Act as the local HR representative and assist with the implementation of HR policies locally;
  2. Respond to staff on general HR queries;
  3. Maintain a good understanding and working knowledge of and compliance with local employment laws;
  4. Assist with the recruitment, on-boarding and departure of local staff, fellows, consultants, interns, and volunteers;
  5. Administer local staff contracts, extension, terminations, exit checklists and translations;
  6. Administer and process local employee payroll, pensions, health benefits and insurance;
  7. Assist with updating the local Employee handbook with changes in local laws;
  8. Liaise and assist HR staff in headquarters with legal and HR audit issues locally.
  9. Liaise with local government offices, insurance and pension providers and other HR service providers;
  10. Research and assist with immigration, visas and relocation of employees;
  11. Maintain a unified filing system and attendance management database; and
  12. Assist in onboarding and training new operations staff.
FACILITIES/ADMINISTRATION
  1. Maintain the smooth and effective functioning of the office;
  2. Handle general office maintenance and facilities issues;
  3. Liaise with the landlord on issues relating to the premises;
  4. Engage suppliers and providers and negotiate commercial and services contracts in a cost-effective manner;
  5. Oversee office moves, configuration and space sourcing;
  6. Assist with travel arrangements and follow-up;
  7. Answer general post, email and telephone enquiries;
  8. Coordinate office social events and related logistics;
  9. Maintain office security and protocols;
  10. Ensure office safety standards are in compliance with local regulations;
  11. Assist the Senior Associate Director in organizing operations meetings and events for the team;
  12. Assist the Senior Associate Director with the development and implementation of global projects within the team; and
  13. Collaborate with the Senior Associate Director to develop tools to improve the workflow and the information sharing within the team.
INFORMATION TECHNOLOGY
  1. Liaise with IT/helpdesk to troubleshoot computer problems and back up and update network files as necessary; and
  2. Liaise with IT or local phone service and internet provider to troubleshoot phone and internet problems.
DEVELOPMENT AND OUTREACH
  1. Assist with the organization and coordination of logistics for events in Australia;
  2. Maintain HRW’s Raiser’s Edge database by updating records and information, generating financial reports, lists and queries, and overseeing data entry for special events;
  3. Assist with gift processing, including acknowledgment and tax letters;
  4. Assist with the administration of major gifts prospects and undertaking prospect research; and
  5. Oversee reporting of gifts received in line with Australian law.

Perform other responsibilities as may be required.

Qualifications

Education: A bachelor’s degree or equivalent training in finance, accounting, bookkeeping, business administration, nonprofit management, human resources or a related field is required.

Experience: A minimum of three years of finance experience, preferably in a global organization, is required. Experience in accounting, bookkeeping, nonprofit management, and/or human resources is highly desirable.

Related Skills and Knowledge: 
  1. Strong organizational, administrative, analytical, and financial skills are required.
  2. Strong interpersonal skills, high energy, and attention to detail are required.
  3. Self-motivation and the ability to take initiative, prioritize with minimal supervision, and work independently as well as function as a member of a team with staff in multiple locations globally are required.
  4. Ability to work well under pressure while juggling multiple tasks simultaneously and working effectively toward deadlines are required.
  5. Proven track record of taking initiative and problem solving is required.
  6. Excellent oral and written communication skills in English are required; proficiency in additional languages is advantageous.
  7. Proficiency in computer packages including MS Office applications is required.
  8. Good judgment, discretion and the ability to maintain confidentiality are essential.
  9. Experience with finance, human resources or development databases is desirable.
  10. Demonstrated ability to work successfully with a team of talented professionals in multiple global locations is highly desirable.
Other: Applicants for this position must possess current Australian work authorization valid for a minimum of two years from start date.

Salary and Benefits: HRW seeks exceptional applicants and offers competitive compensation and employer-paid benefits.

How to Apply: Please apply immediately by visiting our online job portal at https://careers.hrw.org/opportunities/show/?jobid=1595. No calls or email inquiries, please. Only complete applications will be reviewed and only shortlisted candidates will be contacted.

If you are experiencing technical difficulties with your application submission, please email recruitment@hrw.org. Due to the large response, application submissions via email will not be accepted and inquiries regarding the status of applications will go unanswered.

Equal Opportunity Employer

Diverse teams are strong teams. HRW includes a mix of genders, parents and non-parents, the self-taught, and people of multiple races, nationalities, ages, and socio-economic backgrounds. We encourage candidates of all races, genders, ages, abilities, orientations, ethnicities, and national origins to apply, and welcome those with alternative backgrounds and experiences. Human Rights Watch is an equal opportunity employer that does not discriminate in its hiring practices and actively seeks a diverse applicant pool.

About Human Rights Watch

Human Rights Watch is an international human rights monitoring and advocacy organization known for its in-depth investigations, its incisive and timely reporting, its innovative and high-profile advocacy campaigns, and its success in changing the human rights-related policies and practices of influential governments and international institutions.

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